AI Prompts for Internal Communications and Employee Engagement

"Draft an all-staff memo announcing that the company is transitioning from [Old Software, e.g., Slack] to [New Software, e.g., MS Teams] in 60 days. Anticipate that employees will despise this change. Write it using a change management framework: Explain the 'Why' (business reason/cost), acknowledge the pain of transition, outline the training support plan, and provide a strict timeline. Keep the tone empathetic but resolute."

"Draft the monthly 'State of internal affairs' email coming from the CEO. Structure it with 3 sections: 1) A celebration of a specific team's recent 'Win', 2) A transparent update on our Q3 financial metrics versus the goal, and 3) The number one focus priority for the entire company next month. The tone should be highly authentic, avoiding overly polished corporate speak. Include bolded headers."

"Outline the agenda and draft the opening host script for a 45-minute virtual Company Town Hall (All-Hands meeting). The agenda should cover: 5 min Intro/Icebreaker, 10 min Business Update, 15 min Deep Dive on [New Feature], and 15 min AMA (Ask Me Anything). Provide specific tips on how the host can encourage audience participation and handle difficult/anonymous questions during the AMA."

"Draft an email announcing a reorganization in the [Department Name]. The [Old Team A] and [Old Team B] are merging into one unified group led by [Name]. Explain the strategic rationale behind this alignment (e.g., removing silos, improving customer experience). Clearly state that no jobs are being eliminated (if true) to immediately kill rumors, and attach a link to the updated Org Chart."

"Write an all-company email introducing our new [Executive Title, e.g., VP of Sales], [Name]. Share a brief summary of their impressive background at [Past Company], explicitly state the strategic mandate they have been hired to execute, and share a brief personal anecdote they provided. End with information on when the team will hear directly from them next."

"Create a template for a monthly 'Employee Spotlight' feature to be posted on the company Intranet. Provide 5 fun, non-generic interview questions to ask the employee (e.g., 'What is the weirdest job you had before this?'). Then, draft a sample introductory paragraph highlighting an employee named Sarah who recently saved a major client account through exceptional troubleshooting."

"Draft an urgent internal memo to all employees regarding [Crisis Event, e.g., a data breach / negative press article]. The goal is to inform the staff of the facts *before* they hear it externally. State exactly what happened, the immediate actions leadership has taken to contain it, and strict instructions *not* to speak to the media or post on social media, directing all inquiries to the PR team."

"The HR department has updated the 10-page 'Remote Work & Travel Expense Policy'. Draft a brief announcement email that summarizes the 3 most important changes (e.g., meal per diems increased, new software required for booking flights) in bullet points using plain, conversational English. Include the link to the full document for those who want to read the legal details."

"Draft an email from HR launching the Annual Employee Engagement Survey. Anticipate the common employee objection: 'Nothing ever changes based on these surveys.' Counter this directly by citing 2 specific changes the company made *last year* based directly on survey feedback. Clearly state the deadline, ensure total anonymity, and set a company-wide participation goal."

"Draft a memo announcing a shift from fully remote to a hybrid schedule (Tuesday-Thursday in office). This is a highly sensitive topic. Ground the decision in a specific business need (e.g., collaborative whiteboard time, mentoring juniors) rather than generic 'culture' buzzwords. Outline the timeline, the flexibility allowed, and the channel where employees can submit logistical questions."

"Take our company core value of "[Value, e.g., 'Bias for Action']" and draft a short story/post for the internal Slack channel. Don't just define the value; tell a specific story about a time an employee embodied it to solve a customer problem. End the post by asking the team to shout out anyone else they've seen living this value recently."

"Draft an urgent, last-chance reminder email regarding the deadline for Benefits Open Enrollment. Use formatting (bolding, highlights) to make the deadline impossible to miss. List the 3 things employees absolutely MUST review (e.g., FSA resets, adding dependents). Provide the direct link to the portal and the HR contact email. Tone should be helpful but firm."