AI Prompts for Summarizing Reports and Documents

"Please read the following lengthy report. Condense it into a 1-page Executive Summary tailored for a busy C-level executive. Structure the summary with three clear sections: 1. The Core Problem/Context (2 sentences), 2. Key Findings (bullet points with the highest impact data), and 3. Recommended Actions (what must be decided today). Exclude all methodology details and background fluff. [Insert Report Text]"

"Analyze the following meeting transcript/notes. Ignore the general discussion. Extract every single action item, commitment, or next step mentioned. Output a clean table with three columns: 'Task Description', 'Assigned Owner' (if mentioned, otherwise mark 'Unassigned'), and 'Deadline' (if mentioned). [Insert Notes]"

"I am going to paste an article/document below. Provide a brutal "TL;DR" (Too Long; Didn't Read) summary. Give me exactly 3 sentences: Sentence 1: The overarching premise. Sentence 2: The most surprising or critical data point. Sentence 3: The ultimate conclusion. Keep the tone entirely objective. [Insert Text]"

"Read the following proposal/debate document. Synthesize the arguments into a clear 'Pros vs. Cons' comparison matrix. For each Pro and Con, provide a 1-sentence explanation of why it matters according to the text. Conclude by identifying which side seems to have the stronger financial or strategic backing based purely on the provided text. [Insert Document]"

"Scan the following quarterly review document. Extract every single financial metric, percentage change, and hard data point mentioned. Ignore the narrative fluff. Output this as a bulleted list categorized by topic (e.g., Revenue, Expenses, Headcount). Ensure you retain the exact numbers and the context regarding whether the metric increased or decreased. [Insert Document]"

"Take the following highly technical/legal text and rewrite it so that an 8th grader could understand it perfectly. Remove all industry jargon, simplify complex sentence structures, and use analogies if necessary to explain difficult concepts. Do not alter the core factual meaning or delete important caveats. [Insert Text]"

"I have a raw export of open-ended employee survey responses regarding our return-to-office policy. Read through the feedback and summarize it by uncovering the top 4 recurring themes. For each theme, provide a summary statement and include 2-3 anonymous quotes from the text that perfectly capture that specific sentiment. [Insert Feedback Data]"

"Read the attached research report and convert its findings into an outline for a 7-slide presentation. For each slide, provide the Slide Title, the 3 main bullet points to display on screen (keep them under 10 words each), and a brief note on what visual/chart should be created to illustrate the point. Ensure the slides tell a cohesive narrative from start to finish. [Insert Report]"

"Critically analyze the attached business case/report. Do not just summarize what it says; explicitly point out what is missing. Identify 3 critical knowledge gaps, unverified assumptions, or potential biases in the arguments presented. Formulate 3 hard questions that a skeptical executive should ask the author before approving this proposal. [Insert Report]"

"Read the following long email thread involving multiple stakeholders debating a project deadline. Write a concise forwardable summary email for the overarching project sponsor. State the current status, the root cause of the delay, and the final decision reached by the team at the end of the thread. Keep it strictly professional and brief. [Insert Email Thread]"

"Based on the comprehensive industry report below, draft a 150-word "Abstract" or "Executive Hook" designed to be placed on a landing page. The goal is to entice industry professionals to download the full report. Tease the methodology and the most shocking finding without giving away all the answers. End with a strong Call-to-Action. [Insert Text]"

"Take the following dense corporate policy document and transform it into a user-friendly "Frequently Asked Questions" (FAQ) format. Generate the 7 most likely questions an average employee would have after trying to read this, and provide clear, direct answers based strictly on the text provided. [Insert Document]"